Open hours

SJSU IT IMS Equipment Loaning

Fall & Spring* Semester Hours:

Monday - Thursday: 7:00am - 10:00pm
Friday: 7:00am - 5:00pm

Summer & Winter* Hours: 

Monday - Friday: 7:00am - 5:00pm

*Checkout disruptions may occur during Bi-annual inventory audits during breaks. Please see the announcement's section for equipment availability & updates.

Contact us

SJSU IT IMS Equipment Loaning

Location: IRC 112

(SW wing of the DMH building) GET DIRECTIONS<<

Phone: 408-924-2888

Email: classroom-support@sjsu.edu

Please note: Updates to confirmed booking appointments must be made through iSupport (the email above).

Announcements

IMS STORE CLOSURES:

  • May 30, 2022 - Memorial Day - Campus Closed

To avoid delay, an appointment is encouraged but we are available for loaning service.

  • Simply:
    • Book your equipment here in Connect2 (You'll receive an automated booking summary to your SJSU email).
      • Please be careful not to mistakenly book your items for a few hours. You may book your items for the duration of the semester.
    • IMS Staff will contact your SJSU email via iSupport to confirm your pick-up and return dates & verify contact details.
    • If you need to alter a current booking's date & time, please email classroom-support@sjsu.edu or reply to your appointment ticket.
      • The updated booking time you've requested may be subject to change based on appointment availability. If any updates are made to your booking by IMS Staff, you will receive an email confirmation from Connect2, which will stand as your updated appointment date. Please check your SJSU email for iSupport correspondence.



Check back here for any COVID booking process updates:

CHECKOUTS:

To accommodate SJSU's Phased Adapt Plan, extended checkouts will continue for items essential for working & learning, by appointment: laptops & chargers, webcams, USB microphones, hotspots, etc...

  • STAFF & FACULTY: 1-year essential equipment checkouts

  • STUDENTS: 1-semester essential equipment checkouts

  • LAPTOPS - require updates & reimaging upon return. If you do not need your laptop for summer or winter teaching/learning, we may require that you return/exchange it for the latest security & software updates. Exchanges on the basis of minor differences in specs will not be permitted due to laptop availability & longer than expected sanitation & processing times. IMS has verified with Deans from all respective disciplines, to ensure all IMS laptop specs suffice for your programming & software needs. If you are in need of a more robust system, please reach out to your department as they can provide you with specialized equipment for your learning & teaching needs.

  • LAPTOP SOFTWARE: All laptops must connect to the campus network at least 1 time in a 180 day period or the Microsoft licensing will expire. See: MY SOFTWARE LICENSES EXPIRED/VPN FIX. For special software requests which run beyond the specs of our laptops please contact your department head or instructor.


RETURNS:

Returns will be due back per the notification you receive from staff during the booking process. Keep in mind that your designated return date is subject to change depending on your needs & the development of the SJSU Phased Adapt Plan.

IRC: (Students & Faculty) If you have checked out from the IRC for the semester...

  • Spring Semester 2022: You are attending Winter & Spring sessions, equipment is due back: May 25th, 2022*

    *If you need an extension: email or call us for a new return date. Please do pay close attention to this "Announcements" section for any updates.

MLK Library: 
If you checked out equipment directly from the MLK library please contact the library for details regarding your booking.

Always bring your Tower ID and be sure to check here and in your SJSU inbox for updates and information about your checkout, location, hours, and equipment availability.

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Terms & Conditions

SJSU IT IMS LOANING TERMS & CONDITIONS

**COVID-19 Update (8/9/21): SJSU PHASED ADAPT PLAN
Although physical distancing limits are no longer required by Santa Clara County health & SJSU, Indoor masking will remain a requirement at this time. Please make sure to wear your mask during your appointment. In compliance with SJSU's congregation advisories, we are scheduling appointments to ensure the safety of our customers and staff.

  • A CURRENT TOWER ID MUST BE PRESENTED AT CHECKOUT (must be scannable)

    • If your tower ID has not yet arrived, please provide your Tower ID number & valid form of ID. IMS will verify your enrollment before your booking confirmation.
  • For 1st time bookings, you will need your DUO authentication fob/code as required by SJSU

  • Bookings are automatically canceled if the equipment is not picked up within 2 hours of the scheduled pickup time. Please call if you are running late.

  • 2 Day checkout for some non-essential items (48 hrs)
  • All items must be extended or returned on time to avoid any booking restrictions.
  • Only one adapter, photography, laptop, video, audio playback, digital recording device, etc. is permitted per checkout.
    (You may not check out more than one like-device at a time without prior authorization)
  • Authorization is required for bookings containing larger quantities of like devices.
  • Equipment checkout is for academic use only.
  • Customers may not check out equipment for usage by another person or organization.
  • Customers may not check out equipment for out of state (including international) use or travel
  • Laptops are for academic use (not for personal use) and may not be returned reimaged, factory reset, partitioned, or have non-academic or unapproved software installed.
  • Students must be currently enrolled in classes and able to provide their course name/number & contact information upon check-out.
  • Customers must agree to an end-user agreement stating that the equipment will be safe, secure, and returned in the same condition.
  • If the loaner equipment is lost, stolen, damaged, or the checkout term is being abused, the customer will be restricted from accessing loaner equipment for a minimum of 1 semester.
  • Repeated incidents may result in a 1 year or indefinite suspension.
  • Lost, stolen, or damaged equipment may be replaced by the customer. IMS Staff can provide the customer with the purchase link for the lost item or its most recent model. A hold may be placed on the customer's account until items are replaced.
  • If the loaner equipment is stolen, the customer may replace the items; or a UPD report must be filed and a copy provided to the equipment loaning Service Manager. A UPD officer will contact the responsible party.
  • IMS staff may contact customers regarding equipment checkouts, via any contact method provided by SJSU or at checkout.

FAIR CHANCE PROGRAM STRICTLY ENFORCED

If a booking has an excessive amount of equipment, which may prohibit others to successfully teach a class or complete an assigned project on time, we reserve the right to edit the booking to ensure equipment is available and accessible for others.

STANDARD WEEKEND CHECKOUT

Thursdays: For 2-day bookings: Items checked out on Thursdays must be returned on the following Monday at or before the exact time of checkout.
Fridays: For 2-day bookings: Items checked out on Fridays must be returned on the following Monday at or before the exact time of checkout.


STANDARD WINTER & SUMMER BREAK

Checkout will be disrupted during Spring & Winter Break's bi-annual inventory audit & ordering as no classes or academic events are scheduled during that time. Your cooperation is highly appreciated.

During Winter & Summer break class sessions, IMS staff will verify proof of the following:

1. Enrollment in a class (green slip) or employment at SJSU
2. That the equipment is needed for a class project & during class time
3. A letter from the professor on official SJSU letterhead, specifying: Need, duration, & equipment

CHECKOUT RENEWALS - General

  • If more time is needed to complete your project, you may call to request a renewal. If the item is not booked by someone else, you may renew the checkout for 1 more day.
  • For HD & DSLR Cameras please see the section below.

- PA SYSTEMS

  • Small Beltpack PA's for vocal amplification available for all faculty & staff
  • No checkout for off-campus or fraternal organization events.
  • No student may check out PA Speaker systems overnight.

- HD & DSLR CAMERAS - Checkout & Renewals (FAIR CHANCE PROGRAM Cont.)

  • Due to the popularity of DSLR cameras, depending on availability, a customer is allowed 2 checkouts a week, separated by 24 hours (1 day).
  • Renewals: HD & DLSR Cameras may not be extended to ensure that the next customer's booking will not be missed.
  • If the HD Camera/DLSR et al, is not returned before or at the exact time & date it is due, the customer will be restricted from checking out equipment for 1 semester.

 

CSU
All Policies are in accordance with the presidential directive and University property procedures, which are designed in accordance with California State University policies as set forth in Sections 3150-3151 of the Integrated CSU Administrative Manual. These policies, in turn, refer to the applicable state statutes and regulations and CSU Executive Orders