Open hours

SJSU IT IMS Equipment Loaning

Fall & Spring Semester Hours:

Monday - Thursday: 7:30am - 9:45pm
Friday: 7:30am - 4:45pm

Summer & Winter Hours: 

Monday - Friday: 7:30am - 4:45pm

Spring & Winter Break Hours:

Checkout closed during Bi-annual inventory audit

Contact us

SJSU IT IMS Equipment Loaning

Location: IRC 112

Phone: 408-924-2888

Email:ims-equipment-loaning-group@sjsu.edu

Please note: Bookings cannot be made via email

Announcements

COVID19 UPDATE: 

Effective MAR 10, 2020

TEMPORARY HOURS: Starting 3/20/20
Monday – Thursday: 7:00 AM to 10:00 PM
Friday: 7:00 AM to 5:00 PM

All equipment checkouts will be by appointment only. Please check back here for updates.

Laptop checkouts will be conducted outside of the Connect2 Booking System. Laptops are still available for immediate in-person checkout at IRC 112 for all Faculty & Staff & (temporarily Students). All other equipment will still be available for checkout through Connect2 until further notice.

STAFF FACULTY
 checkouts will continue for items essential for distance learning on a first come first served basis: laptops & chargers, webcams (limited qty), document cameras(limited qty), USB microphones (limited qty).

STUDENTS due to the emergency situation, temporary changes have been made to the standard 2-day booking rule allowing for longer checkouts for all equipment essential for distance learning on a first-come-first-served basis.

RETURNS will be due back the day after on-campus classes resume. If you are unavailable you may have someone return the equipment for you.

*Please be sure to backup all your important files, as our laptops are installed with DeepFreeze and your information will not be saved if the laptop is restarted.


Please bring your Tower ID and be sure to check here and in your inbox for updates and information about your checkout and updates regarding location, hours, and equipment availability.

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Policies

SJSU IT IMS CHECK-OUT TERMS & CONDITIONS

  • A CURRENT TOWER ID MUST BE PRESENTED AT CHECKOUT (must be scannable)

  • For 1st time bookings, you will need your DUO authentication fob/code if required by SJSU

  • Bookings are automatically canceled if the equipment is not picked up within 1 hour of the scheduled pickup time.

  • 2 Day checkout for most items (48 hrs)
  • All items must be returned on time to avoid a minimum 1-semester restriction.
  • Only one photography, video, audio playback or digital recording device is permitted per checkout.
    (ie: You may not check out more than one camera, PA system, USB microphone...etc)
  • Authorization is required for bookings containing larger quantities of like devices.
  • Equipment checkout is for academic events only.
  • Customers may not check out equipment for usage by another person or organization.
  • Students must be currently enrolled in classes and able to provide their course name/number & contact information upon check-out.
  • Customers must agree to an end-user agreement stating that the equipment will be safe, secure, and returned in the same condition.
  • If the loaner equipment is lost, stolen, damaged, or the checkout term is being abused, the customer will be restricted from accessing loaner equipment for a minimum of 1 semester.
  • Repeated incidents may result in a 1 year or indefinite suspension.
  • Lost, stolen or damaged equipment may be replaced by the customer. IMS Staff can provide the customer with the purchase link. A hold may be placed on the customer's account until items are replaced.
  • If the loaner equipment is stolen, the customer may replace the items; or a UPD report must be filed and a copy provided to the equipment loaning Service Manager. A UPD officer will contact the responsible party.
  • IMS staff may contact customers regarding equipment checkouts, via any contact method provided by SJSU or at checkout.

FAIR CHANCE PROGRAM STRICTLY ENFORCED

If a booking has an excessive amount of equipment, which may prohibit others to successfully teach a class or complete an assigned project on time, we reserve the right to edit the booking to ensure equipment is available and accessible for others.

WEEKEND CHECKOUT

Thursdays: Items checked out on Thursdays must be returned on the following Monday at or before the exact time of checkout.
Fridays: Items checked out on Fridays must be returned on the following Monday at or before the exact time of checkout.


WINTER & SUMMER BREAK

There is a no checkout period during Spring & Winter Break's bi-annual inventory audit

During Winter & Summer break class sessions, the Student/Intern will need to provide proof of the following:

1. Enrollment in a class (green slip) or employment at SJSU
2. That the equipment is needed for a class project & during class time
3. A letter from the professor on official SJSU letterhead, specifying: Need, duration, & equipment

CHECKOUT RENEWALS - General

  • If more time is needed to complete your project, you may call to request a renewal. If the item is not booked by someone else, you may renew the checkout for 1 more day.
  • For HD & DSLR Cameras please see the section below.

- PA SYSTEMS

  • No checkout for off-campus or fraternal organization events.
  • No student may check out PA Speaker systems overnight.

- HD & DSLR CAMERAS - Checkout & Renewals (FAIR CHANCE PROGRAM Cont.)

  • Due to the popularity of DSLR cameras, depending on availability, a customer is allowed 2 checkouts a week, separated by 24 hours (1 day).
  • Renewals: HD & DLSR Cameras may not be extended to ensure that the next customer's booking will not be missed.
  • If the HD Camera/DLSR et al, is not returned before or at the exact time & date it is due, the customer will be restricted from checking out equipment for 1 semester.

 

CSU
All Policies are in accordance with the presidential directive and University property procedures, which are designed in accordance with California State University policies as set forth in Sections 3150-3151 of the Integrated CSU Administrative Manual. These policies, in turn, refer to the applicable state statutes and regulations and CSU Executive Orders